Topic ID #37023 - posted 5/13/2016 12:50 PM

Montana SHPO Cultural Records Assistant


The Montana Historical Society’s State Historic Preservation Office (SHPO) Cultural Records Assistant assists the SHPO Cultural Records Manager by accepting, organizing, maintaining, and reconciling the official inventory of all recorded cultural resource properties in the state (N = 58,000 properties as of 2016). These records are kept both in permanently stored paper format and in electronic formats as scanned images (OCR PDF files), coded database entries (Oracle), and digitized spatial data records (ESRI ARCMap GIS). Cultural resource properties are understood to include historic, pre-contact (archaeological) periods, and paleontological sites, and to include information of a specialized nature that may also be restricted and confidential. Under the general supervision of the SHPO Cultural Records Manager who sets information management guidelines and oversees the organization and management of all SHPO permanent cultural resource files, data and information systems, the SHPO Cultural Records Assistant is the primary person responsible for managing and maintaining the accuracy of and access to the records and data pertaining to recorded cultural resource properties.
  • Manages and maintains the State Historic Preservation Office (SHPO) cultural resource property records (paper and scanned images) as the official state government files of all recorded cultural resource properties in the state.
  • Conducts coding, data entry, digitizing and editing of cultural resource property information into the SHPO Cultural Resource Information System (Oracle database) and into the State Antiquities Geo-database system (ESRI ARCmap GIS).
  • Helps establish site records management policy and procedure and provides technical assistance and outreach for the submission, use, and distribution of SHPO cultural resource site records.
  • Maintains the safety and security of the SHPO cultural resource property records.
Minimum Qualifications
  1. Education: College degree (Bachelors or Associates degree).
  2. Experience: 1-2 years of job-related work experience (may include academic experience, e.g. internships, practicums, field-schools)
  3. Demonstrated computer literacy, including knowledge and/or experience with relational database management and GIS mapping software.
  • Preferred candidates will typically have a bachelor’s or graduate degree in anthropology, history, or historic preservation with a specialization in archaeology, applied/public history, or other closely related field.
  • Knowledge and work experience of ESRI ArcMap GIS and relational databases preferred. Candidates should have experience with data coding/cataloging and with digitizing feature classes in a geo-database.
  • Candidates should possess strong communication skills and organizational ability.
  • Candidates should have skills with office productivity software (Microsoft Word, Excel, Adobe Acrobat), document scanning, and using the internet.
  • Academic and experience based knowledge of Montana history and archaeology, including cultural resource site identification, evaluation and treatment preferred.
  • Familiarity with varied research sources available (maps, literature, site forms, archival materials, Internet) is desirable.
The Montana Historical Society can offer you: health care benefits, opportunity, job stability, and the chance to live and work in Helena, MT!
For this position, MHS offers yearly benefits, which include:
  • The State of Montana contribution of $11,712 /yr. towards health, life, dental, and optional vision insurance
  • Approximately 8% matching contribution to the retirement fund

This position is funded through modified budget authority.  Continuation of this position is contingent on funding.  Person new to state government will begin at $28,696.00


Applicants should read the full text of the vacancy announcement and be sure to provide all of the required information.  Failure to provide all the required information will deem your application ineligible for consideration.


Application material required:

  • Resume (including 3 professional references with current phone #s)
  • Cover letter NOTE: In your cover letter you must explain to us why you would be a good fit for this job.

How to Apply:

Must apply on the State of Montana Jobs website.


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